Orthodontic OSHA Training Requirements You Can’t Ignore

Are You OSHA Compliant? Here’s How to Prepare for Your Next Inspection  

Key Takeaways

• OSHA requires annual training for all employees, and new hires must complete it within ten days.
• The content of the training matters more than the duration. Employees need to fully understand and apply safety protocols.
• Critical training topics include general office safety, hazard communication, ionizing radiation, and bloodborne pathogens.
• Failure to comply with OSHA can result in significant fines and safety risks, making regular training and documentation essential.
• Gaidge 360 Consulting provides expert guidance to ensure your orthodontic practice’s full compliance with OSHA.  

Whether you have one employee or a hundred, following strict orthodontic OSHA training and safety guidelines is vital to ensure their well-being. And as the employer, it’s your responsibility to make sure all the bases are covered.

But could your orthodontic office pass an Occupational Safety and Health Administration (OSHA) inspection tomorrow? As an orthodontic consultant, I’ve seen firsthand how easy it is to overlook critical safety training requirements.  

In this guide, I’ll walk you through the most important OSHA requirements for orthodontic offices to ensure your team’s safety and compliance.

1. Should I Conduct OSHA Training Annually?

Yes, OSHA requires annual training for every employee in your office. This isn’t optional. Additionally, any new hires must complete their training within ten days of starting.

Keeping these timelines in mind is essential for staying compliant and avoiding penalties.

2. Who Needs OSHA Training?

Under the General Duty Clause of the Occupational Safety and Health Act, all employers are required to provide a workplace free from recognized hazards.  

OSHA training applies to everyone in your orthodontic office—whether it’s the doctor, receptionist, assistants, or part-time employees. Since everyone plays a critical role in maintaining a safe work environment, training is mandatory.

3. How Long Should OSHA Training Be?

While OSHA doesn’t specify a set length for the training, what matters is that it’s thorough and that employees fully understand the safety protocols.

The goal isn’t just to check off a box but to ensure your team can apply the knowledge effectively in their daily tasks.

4. What Topics Should Be Covered?

OSHA’s required training topics vary, but they generally include:

• General office safety, including fire safety and emergency responses
• Proper use of personal protective equipment (PPE)
• Hazard Communication Standard, including labeling and handling of hazardous chemicals and implementing practice controls
• Ionizing radiation safety procedures
• Bloodborne Pathogens Standard, including an Exposure Control Plan

Don’t forget that new employees must also be trained on these topics, and you’ll need to provide updated training if there are any changes to job procedures that introduce new hazards.

5. Do We Need to Keep Proof of Training?

Yes, it’s not enough just to hold the training—you must document it.

OSHA requires you to keep records that include:

• The dates of the training
• The content covered
• The names and qualifications of the trainers
• A list of attendees and their job titles

These records need to be kept for at least three years and must be accessible to your employees. If you sell your practice, these records will need to be transferred to the new owner.

6. What Happens if We Don’t Conduct the Training?

OSHA failure-to-train citations can be issued if just one employee misses training. As of 2024, OSHA fines can reach up to $161,323 per violation for willful or repeated offenses.

In addition, employers must also comply with any specific requirements under state-approved OSHA plans. In addition to Federal OSHA plans, twenty-six states, Puerto Rico, and the Virgin Islands have their own OSHA-approved State Plans, which may have additional or different requirements.

Non-compliance can lead to significant financial penalties and puts your team’s safety at risk. Ensuring that your orthodontic office is free from recognized hazards is a critical part of compliance with OSHA regulations.

Ensure Orthodontic OSHA Compliance with Expert Guidance

As you’ve seen, ensuring your orthodontic office is OSHA-compliant isn’t just about checking boxes. It’s about creating a safe, efficient, and legally sound environment for your entire team.  

At Gaidge 360 Consulting, we bring data-driven solutions and industry expertise to help your office achieve new levels of excellence. If you’re unsure whether your office is OSHA-compliant or you need assistance in training your team, I’m here to help. With years of experience in orthodontic practices of all sizes, I know what it takes to keep your office running smoothly, safely, and efficiently.

Let’s work together to ensure your team is fully prepared—reach out to Gaidge 360 Consulting today to get started.

Orthodontic OSHA Compliance FAQs

What is the most common OSHA violation in orthodontic offices?

One of the most frequently cited violations in dental and orthodontic offices is hazard communication, which includes proper labeling of hazardous materials and maintaining safety data sheets. It's crucial to keep these areas up to date to avoid citations.

How do I know if my current OSHA training program is up to date?

Start by reviewing OSHA’s latest guidelines to ensure your training covers all mandatory topics. You should also check that your program meets both federal and state-specific requirements, as OSHA-approved State Plans may vary. Regular internal audits can help ensure your program stays current.

What’s the best way to get started with OSHA training for a new practice?

Begin by understanding the core OSHA requirements that apply to orthodontic offices, including training topics like hazard communication, bloodborne pathogens, and office safety. Develop a training schedule for all staff, ensuring that new hires complete their training within the required timeframe. Documenting the process is essential for compliance.

How can I ensure compliance if I run multiple locations?

If you manage more than one office, it's essential to standardize OSHA procedures across all locations. Designate compliance officers at each office and ensure that all staff members receive uniform training. Using centralized tracking tools for training and records will help maintain consistency.

How can Gaidge 360 Consulting help with OSHA compliance?

Gaidge 360 Consulting provides specialized expertise to ensure your office meets OSHA standards. From personalized training programs to compliance audits, we help streamline processes and ensure your team stays prepared for inspections.

About the Author

Andrea Cook is a consultant with over 20 years of experience in orthodontics, specializing in hands-on clinical training and team efficiency. A key member of the Gaidge 360 Consulting team, Andrea is recognized for her expertise in OSHA compliance, clinical coordination, and driving productivity within orthodontic practices. Her practical approach and deep industry knowledge help orthodontic teams across the country improve communication, streamline workflows, and enhance overall practice performance.